Minutes:
Following a declaration of interests in respect
of the following items, the Mayor left the meeting at this point. For the
remainder of business, Councillor Smiles chaired proceedings.
The Executive Member for Regeneration, the
Executive Member for Environment and Finance & Governance, the Director of
Regeneration and Culture and the Director of Finance submitted a report for the
Executive’s consideration. The purpose of
the report was to seek approval for an additional capital allocation to
Middlesbrough Development Company (MDC), to meet a funding shortfall caused by
a lower than anticipated Homes England grant allocation and increased costs.
In December 2019, the Executive approved the
use of £3.5m of allocated funding for the development of land at Rievaulx
Drive, known locally as Tollesby shops.
The report had informed the Executive that the
vacant parade of shops had been causing significant problems for the local
community and were viewed to be ‘blighting the area’. It was proposed that
MHomes (now Middlesbrough Development Company) would acquire the site and
utilise an existing scheme, for which planning permission had already been
secured by the then owner, to redevelop the site and provide 21 units of
affordable residential accommodation and two commercial units.
Since the approval of the December 2019
Executive report, the existing buildings had been demolished and MDC had
completed the purchase of the site from the private owner.
The MDC Board approved a Project Plan for the
development, which included the appointment of a professional team to redesign
the project and directly appoint a construction contractor, with MDC acting as
the developer. The Project Plan included a cash flow and viability assessment
for the project, which assumed a total development cost of £4.986m and an
Affordable Housing Programme (AHP) grant of £1.5m from Homes England.
A new scheme design provided retail units on
the ground floor and a total of 24 flats for affordable rent on the first and
second floors, with associated car parking and access provision.
The revised scheme was submitted to Homes
England for consideration for funding from the 2016 to 2021 AHP and a grant
allocation of £936k was subsequently confirmed.
The MDC Project Plan assumed a scheme cost of
£4.986m. The total cost of the project
was now estimated to be £5.4m (including a £100k contingency) as a consequence
of the factors set out below.
a)
The
scheme, which achieved planning was significantly different from the original
draft design.
b)
The
build costs were now largely based on actual contractor / consultant prices.
c)
Unforeseen
costs associated with complex foundation requirements and a new electricity
sub-station.
d)
A
2.5% increase in labour and material costs since the original Project Plan was
produced.
In order to allow construction to commence, it
was recommend that Executive approved additional funding of up to £1,200,000,
which would be provided to MDC in part from £700,000 of Section 106
contributions and £500,000 from Council resources, with the latter being
provided as a commercial loan.
OPTIONS
In respect of the recommendation for the Council to borrow additional capital
in order to fund the Tollesby development, other potential decisions had been
considered and were summarised in the following paragraphs.
1. Do nothing - In the absence of an additional capital
allocation the development would have been undeliverable in its current form.
Considerable expense had been incurred in acquiring the site and achieving
planning consent, which may not have been recovered.
2. Reduce the scale/quality of the development - The scheme
could have been re-designed to bring it within the original budget approval.
Considerable expense had again been incurred to gain planning approval for the
scheme and the proposals had been subject to consultation with the local
community and had been discounted as an option for that reason.
ORDERED
1. That additional funding of up to £1,200,000 to MDC, to
facilitate the delivery of the Tollesby development, be approved. The funding
would be provided from £700,000 of Section 106 4 contributions and £500,000 of
Council resources, with the latter being provided in the form of a commercial
loan (subject to sign off from the Council’s Section 151 Officer). Both amounts
sat within the current approved Investment Strategy allocation to MDC so there
would be no additional requirements in that regard;
2. That the Council’s Section 151 Officer be given delegated
authority to approve the transfer of residual funds held within MDC accounts to
the Tollesby project, subject to MDC Board approval.
REASON
The
approval of the additional funding planned to enable the regeneration of the
now cleared site to commence in late May/early June 2021, which would:
a) enable MDC to develop a high quality scheme of apartments
and commercial units and secure a long-term future for a site;
b) generate a long-term rental income stream for MDC;
c) support local residents, who campaigned for the removal of
a significant blight on the area; and
d) secure income,
which would be received from Council Tax and Business Rates.
Supporting documents: