Agenda and minutes

Adult Social Care and Services Scrutiny Panel - Wednesday 2nd November, 2022 10.30 am

Venue: Spencer Room, Town Hall

Contact: Chris Lunn 

No. Item


Declarations of Interest

To receive any declarations of interest.


There were no declarations of interest received at this point in the meeting.


Minutes - Adult Social Care and Services Scrutiny Panel - 5 October 2022 pdf icon PDF 185 KB


The minutes of the Adult Social Care and Services Scrutiny Panel meeting held on 5 October 2022 were submitted and approved as a correct record.




ORDERED that, in accordance with Council Procedure Rule No 5, the panel agreed to vary the order of business to consider the remaining agenda items as follows: 6, 5, 4, 7 and 8.


Overview and Scrutiny Board Update

The Chair will provide a verbal update on matters considered at the meeting of the Overview and Scrutiny Board held on 25 October 2022.


The Chair provided a verbal update on the matters that were considered at the Overview and Scrutiny Board meeting held on 25 October 2022.  Amongst those was an update from Councillor Coupe, Executive Member for Adult Social Care, Public Health, Public Protection and Digital Inclusion.  As the respective Executive Member for this Scrutiny Panel, the Chair had invited Councillor Coupe to this meeting to provide details of what had been discussed, and to provide any further details and/or answer any questions that Members may have.


Councillor Coupe tabled a copy of the presentation slides that were provided at the Overview and Scrutiny Board meeting and, during discussion, provided the following information with input from the Director of Adult Social Care and Health Integration:


  • Regarding current key issues and the provision of warm spaces, Members heard that a number of organisations had identified space and work was being undertaken to increase this list.  There were various threads of work taking place both across the Council (e.g. with Libraries and Community Hubs) and with external organisations (such as the NHS and Health and Wellbeing Board) in respect of this work.  It was indicated that finding appropriate space in particular areas of the town could pose some issues.  In terms of raising awareness of available space, a Member commented that it would be useful if a list could be assembled once all places had been identified, which would also help smaller organisations already offering a space to publicise this.  Consideration was given to the existing support being provided to individuals, with some agencies already providing space (though not necessarily referred to as a ‘warm space’).  Coordination work, including further discussion around housing and other related issues, currently continued.
  • A pilot project was currently taking place with GP practices and supporting GPs in relation to identifying cases of domestic abuse.  Members discussed changes to services and the development of the Integrated Care System (ICS).
  • In relation to COVID-19 and flu vaccinations, the booster programme continued.  Reference was made to the difficult flu season experienced in Australia, which was often seen as a barometer for the UK.  Consequently, there were concerns for the NHS as the winter season approached.  In terms of statistical COVID-19 information, reference was made to the ONS resource and the information available via that.


The Chair thanked Councillor Coupe for his attendance; Councillor Coupe left the meeting at this point.




Draft Final Report - The Role of the Voluntary and Community Sector (VCS) in Supporting Adult Social Care (With a Focus on COVID-19 and Recovery) pdf icon PDF 665 KB

The Scrutiny Panel will be asked to consider and approve the content of the draft final report and determine recommendations for submission to the Executive.


The Democratic Services Officer submitted a draft final report and recommendations for the panel’s consideration. 


During discussion, a number of matters were explored, as follows:


  • The use of rooms in Council buildings, VCS premises and businesses within the town.  Consideration was given to:


-        The availability of rooms;

-        Health and safety issues;

-        The Council’s move to Fountain Court and the size and design of that building;

-        Questions as to which organisations would potentially share space; and

-        The number of VCS organisations within Middlesbrough and consequential management of expectations vs. delivery. 


  • Relationship management with the VCS.  Consideration was given to:


-        A previous Link Officer role within Culture and Communities;

-        The role of Link Officer (i.e. what this involved, the level this was offered at and how support could potentially cross directorates within the authority);

-        The link to the VCS through MVDA and the relationship with them;

-        The creation of wider relationships with the VCS;

-        The Council’s Health and Wellbeing Strategy and the bringing together of the whole community;

-        A reduction in Council resources and therefore other potential ways to link in with organisations, such as through the use of technology (e.g. links to the Council website or a related portal);

-        Pre-existing links with community organisations and how these were maintained through first contact in Community Hubs and Libraries; how relationships could be managed through directorates; sign posting and call handling;

-        Volunteer programmes operated by MVDA; and

-        Work that was currently taking place in respect of transforming local communities and the establishment of a network to provide support (reference was made to the work of Ageing Better Middlesbrough and the intended retention of its principles following the programme’s conclusion).


  • Establishing a link between the VCS and the Council’s Emergency Planning team to assist with policy / practice statement development.  Examples of the recent lockdown periods, and other possible events such as a fire breaking out, were provided to demonstrate the importance of having stringent processes in place to ensure that support services could continue.  Reference was made to potential incorporation into existing plans and submission of these to the Emergency Planning Committee.


  • Support in accessing online resources.  Members discussed:


-        Existing teaching programmes to assist people;

-        The diminishing number of people that did not have internet access;

-        The Council’s digital programme to help improve access – and a potential way of targeting support;

-        Programmes delivered by the Staying Put Agency and the challenges associated with encouraging individuals to learn and to keep using provided equipment;

-        The importance of social contact and learning from friends / local support network;

-        The use of personal budgets to fund equipment and then link into social network activity (which was very useful during the pandemic); and

-        The wide variety of needs covered by the circa. 600 VCS organisations within Middlesbrough.



Integration of Health and Social Care - Verbal Update

The Director of Adult Social Care and Health Integration will provide the panel with a verbal update regarding the integration of health and social care.


The Director of Adult Social Care and Health Integration advised that there had been no substantive developments made since the last panel meeting, though reiterated to Members that the higher level of the Integrated Care System (ICS) was now in place.





Date of Next Meeting - 30 November 2022


The next meeting of the Adult Social Care and Services Scrutiny Panel had been scheduled for Wednesday, 30 November 2022 at 10.30 a.m.


Members were advised that the Independent Chair of the Teeswide Safeguarding Adults Board (TSAB) would be in attendance to provide updates regarding the Board’s Annual Report for 2021/22 and Strategic Plan for 2022-25.




Any other urgent items which in the opinion of the Chair, may be considered.


Update – Charging Reforms and Fair Cost of Care


The Director of Adult Social Care and Health Integration advised that submissions on Fair Cost of Care had been made to the Government on 14 October 2022.  A response was currently awaited.


Performance Reports


A quarterly performance report in respect of increases in demand for Adult Social Care services would be provided to the panel from early next year.  IT Services were currently building the dashboard that would deliver the reports and it was anticipated that the system would go live in December 2022.